Your data room is a distinctive due diligence tool that offers structure, organization, and ease of use to simplify and speed up the process. During M&A capital raising, tenders and other corporate events, there are countless documents to be reviewed before a final decision is made. Combing through all of this information is time-consuming and prone to error.

There are plenty of essential features that can be used to make the review process more efficient. One of the most crucial is a comprehensive Q&A tool that allows you to add comments as well as questions and answers to all documents within the data room in real-time. Other security features include fence view security, screen locking and encryption. These can help prevent unauthorised access and decrease the risk of cyberattacks, or breaches that could occur once sensitive files leave your company firewall.

Granular permission settings are yet another important feature. They can be applied to folders, roles and documents. For instance, you might decide to limit viewing or downloading of spreadsheets to a select group of users, but also give the option for viewers to add notes.

If you require more advanced features, you should choose one that offers customizable security controls. For instance, iDeals allows you to add a custom watermark https://www.yourdataroom.org/virtual-data-room-pricing on all documents and configure a variety of user permissions including ‘view only’ modes fencing view and screenshot blocking remote wipe and up to eight levels of access control. It also supports multiple languages and has redaction built-in.